Hotel Information

This year, there are six discounted hotel options in Springfield. There is a wide variety of accommodations, including some with free parking and complimentary breakfast.

Please do not contact the hotels directly. They will not be able to make changes to your reservation for you in the group block. If you have any questions about reserving rooms or making changes to your reservation, please contact Gina at Gina@3Stonetravel.com or call (802) 881-8452.

There are NO paper reservations. You MUST use the online link with a credit card to secure your reservation. Please only reserve rooms that you or your delegation will be using. Reserving more rooms than you need and canceling them at the last minute puts the MTA at risk of losing money, and it prevents other delegations from being able to reserve those rooms by the deadline. There will be a $10 charge for any room reserved and canceled seven days or more before your reservation date. Additional fees will be assessed for rooms canceled less than seven days before your reservation.

Local Presidents: Please be sure to communicate clearly to your delegates about whether you are handling hotel reservations for your delegation or if individual delegates should do so on their own.

Hotel Information

• The hotels listed are available for all delegates, including large delegations and individual reservations.
• Check-in and checkout times vary by hotel, so please check with your hotel and communicate this information to your delegation. Everyone must be checked out of their rooms on Saturday before they head to the MassMutual Center unless the reservation has been extended to Sunday.
• You can reserve several rooms at a time using the reservation system and may modify them later to select different types of rooms and different dates pending availability. Other modifications (i.e., changing/adding delegate names) may be made by emailing Gina@3Stonetravel.com once confirmation has been received. All reservation name changes need to be finalized and emailed to Gina by April 18.
• If you require an ADA room please email Gina@3Stonetravel.com as these rooms may not be listed online.
• If you are interested in booking Thursday or Saturday night, the online link will reflect which hotels have availability on these nights. Please adjust the search dates accordingly. Please reach out to Gina@3Stonetravel.com to add additional nights if you are not able to on the booking link.
• Delegates must use a Mastercard or Visa to secure rooms. If there are outstanding charges for your room after checkout, your credit card will be charged.
• You are responsible for finding out the billing procedures at your reserved hotel. Some hotels charge the credit card in advance, some only place a hold, and some do not charge the card until check-in or after you check out. All hotels also require incidental holds. Any balance due plus tax is paid at the hotel. Credit card is required to reserve a room but for final payment if you need to pay by check, contact the hotel to inquire about payment options. Hotels require at least a 3-week notification prior to check in to pay by check. This varies by hotel.
• If the credit card that will be used to reserve the room does not have the name of the person who is checking in, then you will need to contact the hotel to get a credit card authorization form. This form tells the hotel which card to charge when final payment is due and if the card is paying for room/tax only or also includes incidentals. If the hotel does not have this form on file, they will charge the card that was entered online.
• If a local association wants to pay using a group credit card then you will need to contact the hotel to get a credit card authorization form.

Cancellation Policy

The fee paid at the time you book your room is refundable, minus $10 (per reservation) up until seven days prior to check-in. For cancellations less than seven days before check-in date, a 10% fee will not be refunded in addition to the hotel’s fees (hotel fees and cancellation policies vary by hotel). You are responsible for calling the hotel to find out the billing information for you and/or your delegation. Rooms not canceled 2-3 days prior will result in a penalty of one night's room plus tax. You will find the exact policy for each hotel when you reserve your room.

Hotel Pricing

Single/Double Occupancy (Two beds or one king/queen): Hotels start as low as $187 per night. (Please note MGM resort also charges a $10 resort fee)

Triple/Quad Occupancy: Some hotels may charge an additional $10 per person after the first two people.

*Room rates do not include taxes of 11.7 to 13.45%, depending on where the hotel is located. Rollaway beds may be subject to availability and an additional fee.